Hotel Information

Hotel Information

All teams are responsible for making their own hotel reservations.  Rooms are on a first come, first serve basis.  Please see below for team assignments. The last date to make reservations, based on availability, is June 1, 2017. The hotel requires a valid credit card to secure a guestroom reservation.  The hotel accepts Visa, MasterCard, American Express, Diners Club and Discover. If your team is not listed below, please choose the other hotel available.

Room Rate:
Cost per room, per night will be the prevailing Government Rate, currently $136+occupancy tax and tourism fee.

Non-Exemption:
The Games room rate is $136 per night plus 17.5% tax.

Occupancy Tax Exemption:
If you are occupancy tax exempt in the state of Ohio, please complete the attached tax exempt form and sign. You will need to fax a copy of this to the hotel reservation team prior to arrival and provide a copy of the list of names this exemption will apply to. http://www.tax.ohio.gov/portals/0/forms/fill-in/sales_and_use/exemption_certificates/ST_STEC_B_FI.pdf

Portage:
A one-time $8 per person, per room portage fee will be applied at check-in.

Incidentals Policy:
A $50/per night hold will be placed on your credit/debit card.

Parking:

Hyatt Regency Cincinnati: $16/day self-parking or $30/day valet

Millennium Hotel Cincinnati: $27/day valet

Westin Cincinnati: $17/day self-parking or $30/day valet

Team Billing:
If you are paying for the group of team rooms by check, the check must be received 10 days or more prior to the event with a complete listing of guests’ names you will be covering with this check.

Hotel Cancellation Policy:
The hotel will allow attendees the right to cancel their guestroom reservations without penalty up to 48 hours prior to the day of arrival. The hotel shall charge the individual attendee or team one (1) nights guaranteed guestroom rate plus tax after such date or for failure of the individuals to check-in on the scheduled arrival date. You must notify PVA of any room cancellations via email – hannahb@pva.org

Accessible Rooms:
Accessible rooms are not assigned through the hotel. Please contact Hannah Buchholz, PVA by email: hannahb@pva.org to request an accessible room. Rooms will be assigned based on need.

Team Assignments:

Buckeye PVA – Westin
Minnesota PVA – Hyatt
New England PVA Coasters – Hyatt
Puerto Rico PVA – Hyatt
Southeastern PVA – Westin
All other teams – Millennium

Hotel Selections:

Millennium Hotel Cincinnati
Across the street from Convention Center
150 West 5th Street  
Cincinnati, OH 45202
1-513-352-2100

Direct Billing:
This is an option for teams with an estimated bill of $5,000 or greater. Please contact Audrey McGee via email by March 1. You will need to complete an application and also attach a full list of all reservations /names you are paying for so the appropriate account can be set up if approved.

Rentals:
Roll-away not available. Refrigerators are $15/per night

Reservation Process:
Individuals and teams (not listed above) should make reservations online or via phone.

Please click here (Millennium Hotel Cincinnati) or call 1-800 876-2100

 

Hyatt Regency Cincinnati
Across the Street from Convention Center
151 West Fifth Street
Cincinnati, OH 45202
1-513-579-1234 (reservations should be made online)

Reservation Process:
Email Hannah for the reservation link to receive the $136 rate.

The following teams should book a room here:
New England PVA Coasters
Puerto Rico PVA
Minnesota PVA

Direct Billing:
This is an option for teams with an estimated bill of $10,000 or greater. Please contact Emily Zetterberg via email by March 1. You will need to complete an application and also attach a full list of all reservations /names you are paying for so the appropriate account can be set up if approved.

Rentals:
$10/roll-away (limited availability). Refrigerators available upon request.

 

Westin Cincinnati
Behind the Convention Center (1.5 blks to Entrance)
21 East 5th Street
Cincinnati, OH 45202
1-513-621-7700

Direct Billing:
This is an option for teams with an estimated bill of $5,000 or greater. Please contact Shannon Bernstein via email by March 1. You will need to complete an application and also attach a full list of all reservations /names you are paying for so the appropriate account can be set up if approved.

Rentals:
$20/roll-away. Refrigerators are complimentary in every room.

Reservation Process:
The following teams should book a room here:
Buckeye PVA
Southeastern PVA

Click below to book a room, or call 513-621-7700 (link: https://www.starwoodmeeting.com/Book/pva2017)