Hotel Information

All teams are responsible for making their own hotel reservations.  Rooms are on a first come, first serve basis. The last date to make reservations, based on availability, is May 31, 2019. The hotel requires a valid credit card to secure a guestroom reservation.  The hotel accepts Visa, MasterCard, American Express, Diners Club and Discover. A credit card will be used as a guarantee and will not be charged unless the reservation is cancelled within 72 hours of arrival or no shows.

Room Rate:

Cost per room, per night will be the prevailing Government Rate, currently $122 per night. Non-Exemption: The Games room rate is $122 per night plus 16.07% tax. Occupancy Tax Exemption: If you are occupancy tax exempt in the state of Kentucky, please fax or email a copy of your tax exemption form to the hotel reservation team prior to arrival and provide a copy of the list of names this will apply to.


A one-time $8 per person, per room portage fee will be charged to your room at check-in.

Incidentals Policy:

A $50/per night hold will be placed on your credit/debit card.

View your team hotel assignments.

Hotel Name Hotel Reservations Link Teams Assigned Bathroom Information

*Please contact to have your door taken off.
Galt House

140 N 4th St,
Louisville, KY
Call-in: 800-626-1814
All other teams Door On: 29”
Door Off: 31”

Door opens: Onto the tub

280 W Jefferson St.
Louisville, KY
Reservations Toll Free: 1-800-266-9432
Reservations Local Phone:
Central Florida, Keystone, Lonestar PVA, Minnesota PVA, NEPVA Coasters, Northwest Southeastern PVA, Team West Virginia, Texas San Antonio, Wounded Warrior Project Door On: 29”
Door Off: 31”
Door opens: Onto the tub
Embassy Suites
501 South Fourth Street,
Louisville, KY
40202 Buckeye, Kentucky-


Door On: 30”
Door Off:
Door opens: Sliding
Team Billing

If you are paying for the group of team rooms by check, the check must be received 15 days or more prior to the event with a complete listing of guests’ names you will be covering with this check. For Galt House contact: Jennifer Eldridge, Group Reservations Manager, Office: 800-626-1814 x5915 or For Marriott contact: Ebony Bass | Senior Group Housing Coordinator Direct: (502) 671- 4250 or

Accessible Rooms:
Accessible rooms are not assigned through the hotel. Email your name, hotel, confirmation number
and level of injury to Hannah Buchholz, PVA ( to request an accessible room after
you have booked your hotel room. Rooms will be assigned based on need.
Hotel Cancellation Policy:

The hotel will allow attendees the right to cancel their guestroom reservations without penalty up to 72 hours prior to the day of arrival. The hotel shall charge the individual attendee or team one (1) nights guaranteed guestroom rate plus tax after such date or for failure of the individuals to check-in on the scheduled arrival date. You must notify PVA of any room cancellations via email –


Parking is available at the hotels. Rates range from $20 – $29 for self-parking and $27 – $34 for valet.


Roll-aways are not available. Refrigerators are included in the sleeping rooms at most hotels.